How to make an email signature
- Pick a template, an accent color, and a font that your readers will have installed.
- Fill in your name, role, and contact lines. Add a link to a photo or logo that is already online, and any links you want to show, such as LinkedIn or your portfolio.
- Check the preview, press Copy signature, and paste it into your email program’s signature settings.
The signature is built from simple tables and inline styles, the formats that Gmail, Outlook, Apple Mail, and Thunderbird all understand. Links are plain text labels, so no brand icons are loaded from other websites.
Questions
Is my information uploaded?
No. The signature is built in your browser. What you type is remembered only in this browser so it is there when you return, and it is never sent to us.
How do I add the signature to Gmail?
Press Copy signature. In Gmail open Settings, See all settings, scroll to Signature, create a new one, and paste into the box. Press Ctrl+V (Cmd+V on a Mac) and save changes at the bottom of the page.
How do I add it to Outlook?
Press Copy signature. In Outlook choose Settings, then Signatures (in the desktop app: File, Options, Mail, Signatures), start a new signature, and paste. Outlook for Windows ignores rounded photo corners, so the photo shows as a square there.
Why does my photo need a web address?
Email programs do not reliably show images stored on your computer, and many block images pasted into the message. A link to an image that is already online, for example on your company website, works everywhere. Keep the image small, around 200 pixels wide.
What is the difference between Copy signature and Copy HTML?
Copy signature puts the formatted result on your clipboard for pasting into a signature box. Copy HTML copies the code, for mail apps and company tools that ask for an HTML signature.
Credits
Built by OneTooling using standard browser features. No third-party code runs on your data.